How Active Documents LTD. approaches privacy and information protection on Folio & Found.
1. Who is responsible
Active Documents LTD. is the publisher and data controller responsible for the operation of Folio & Found at soyglue.com. Its postal address is First Floor, 14 High Street, Yarm, TS15 9AE, United Kingdom. For privacy enquiries, contact [email protected] or telephone +442045156200.
Folio & Found is an independent advertising presentation. Yale is a separate company and seller. Once you leave this website and visit Yale, Yale's own privacy information and practices apply to the information it collects there.
2. Information we may collect
Technical information associated with visiting a website may include your IP address, approximate location inferred from network information, browser type, device details, requested pages, access times, error information and security logs. The purpose of these records is to deliver pages reliably and investigate misuse or technical faults.
If you choose to contact us using the details shown on the website, we may receive your name, contact information, message and any information you include voluntarily. The website does not operate a product checkout, collect payment-card details or request customers to upload their company documents.
The website records a limited preference when you dismiss its essential cookie notice. It does not activate analytics, profiling or advertising cookies on the site. A visit to a separately operated third-party destination may involve different data collection.
3. Why we use information and legal bases
We use information necessary to provide the website and maintain its security on the basis of legitimate interests in operating a functional, safe publication. We balance those interests against the potential impact on visitors and limit processing to what is necessary.
When a person contacts us, we use the information provided to respond to the enquiry and keep a reasonable record of that correspondence. Depending on the purpose of the communication, the legal basis may be legitimate interests in managing enquiries or taking steps requested before entering into an agreement.
Where a particular activity legally requires consent, we will request a clear choice before that activity begins. We do not use an enquiry to enrol a person in an unrelated marketing list without an appropriate lawful basis.
5. How long information is retained
Technical access and security records should be retained only for as long as reasonably necessary for operational diagnostics, security investigation and compliance, with routine records ordinarily reviewed for deletion within 90 days unless a specific incident or legal requirement justifies a longer period.
Correspondence is generally reviewed for deletion within 12 months of the last substantive communication unless an ongoing enquiry, dispute, statutory duty or legitimate record-keeping requirement calls for a different period. Essential site-preference information lasts until it is cleared by the user or the site alters its notice arrangement.
6. Your information rights
Under applicable UK data protection law, you may have rights to access personal information, request corrections or erasure, restrict certain processing, object to processing based on legitimate interests, and request data portability where its legal conditions are met. The precise right available depends on the information and purpose involved.
To make a request, contact [email protected] with enough information for us to understand it. We may need reasonable verification before disclosing personal information. You can complain to the Information Commissioner's Office if you believe your concerns have not been addressed appropriately. You can find the regulator at ico.org.uk.
7. Children and data protection
This feature concerns small-business document storage and is not directed at children. We do not intentionally ask children to provide personal information. If information relating to a child is brought to our attention, we will review the circumstances and take appropriate steps under applicable law.
No information system is immune from every risk. We seek to use appropriate organisational and technical measures for the types of information involved, but we cannot promise absolute security for messages transmitted across the internet.
8. Changes to this Policy
This policy may be revised when the site, its providers or relevant legal requirements change. The date at the top indicates the most recent published revision. Material changes affecting the way information is processed will be explained by an appropriate updated notice.
Questions about this policy, data practices or a privacy request can be addressed to Active Documents LTD., First Floor, 14 High Street, Yarm, TS15 9AE, at [email protected].